For many years there was a community garden at our Oak Street site. The story is that one neighbour looked after it mostly by himself. When he became unfit or too tired to continue, the garden ceased. Strength in our organization will come from small, defined roles that we can rotate people through every year or two, and that will not be so busy as to tire people out.
Treasurer – Beth
The Treasurer tracks our dollars, collects money, keeps receipts, issues cheques, applies for grants as necessary. As OPIRG (Ontario Public Interest Research Group) holds our account, the Treasurer will deal with the coordinator there, currently Sean. Treasurer will make sure that receive the registration and fees. Treasurer will be organized and ready to report at quarterly meetings.
Site Coordinator -Mike, Tim, Lowell, and Nick And Anyone interested who attends the meetings.
Buy things we decide we need (working with Treasurer), keep track of who has which bed, assign beds when they become available, in the manner agreed upon by the group. Identify chores, organize work-bees, make sure that compost and the garden in general is running smoothly. They will report on projects at quarterly meetings.
Communications Coordinator - Nick & Megan
Maintain Blog. Send out monthly digest to those on listserv. Answer emails that come to oakstreetgarden@riseup.net. Add/remove people on the listserv (oakstreetgarden@lists.riseup.net). Maintain contact through the year with Sue Hitchcock (new City Community Gardens Liaison), and also with OPIRG. Generate agendas for meetings. Make sure someone there does minutes.
Event Planner – Susan and Mike
Plan location and details of quarterly meetings/gatherings. Plan social events (location, theme…). All these dates should be set early. Ensure that a date is set early and that any fundraisers go off smoothly. We can agree later on fundraisers (seedling sale, produce sales…). Report at quarterly meetings.
Donation Beds Coordinator -Tim
Communicate when necessary with Susan Belyea at Loving Spoonful Food Distribution Initiative. Lead the planning and planting of beds (organizing helpers when necessary and desired). Schedule the picking/delivery times and the people who will lead the harvest. Add to/change elements of the way we manage this outreach program. Report at quarterly meetings.
